Document No. must be equal to 'G00003' in Gen. Journal Line: Journal Template Name=GENERAL, Journal Batch Name=CAJA, Line No.=10000. Current value is 'PG0045'.

Hi all!

You can have the following error message posting Journal Lines:

Document No. must be equal to 'G00003' in Gen. Journal Line: Journal Template Name=GENERAL, Journal Batch Name=CAJA, Line No.=10000. Current value is 'PG0045'.

Look at the following image. If the "No. Series" field on the journal batch is filled in, the program automatically enters the next number in the series in the "Document No." field of the Journal Line.  The error message occurs if you manually change the "Document No." filled by the system.

Have a nice day!

Dimensions in Close Income Statement Batch Job

Hi all!

Close Income Statement Batch Job is used to transfer the year's result to an account in the balance sheet and to close the income statement accounts, for example 6010001 account.

Suppose that when the fiscal year begins, the 6010001 account hasn’t any default dimension and G/L entries are posted without a dimension code. Then, at mid year someone decides that DPTO dimension for this account must have a dimension value when posting:

If so, when you execute the Close Statement Batch Job and you don't select DPTO dimension in "Close by dimensions" option, the system returns an error message:

The following G/L Accounts have mandatory dimension codes that have not been selected: 601001

In order to post to these accounts you must also select these dimensions: DPTO

Do you want to continue?

 

The message is clear, you have to select DTPO dimension in "Dimensions field":

Once you click the OK button:
A dimension used in Gen. Journal Line GENERAL, PREDET., 30000 has caused an error. Select a Dimension Value Code for the Dimension Code DPTO for G/L Account 601001.

What exactly happens?

Well, the batch job processes all G/L accounts of the income statement type and creates entries that cancel out their respective balances. These new entries are placed in the journal selected and are automatically posted.

For the 6010001 account, the program creates a journal line that will be the sum of all the G/L entries without DPTO dimension. When the program try to post this line and checks the mandatory dimension set up for this account, returns the error message.

As you can see, Code Mandatory in the Default Dimension of the 601001 account it’s not a correct option in order to post correctly the “Close Income Statement Batch Job”. You can fill in blank the Value posting in the Default dimension, post the “Close Income Statement Batch Job” and fill Value posting again. The next entries in the new fiscal year will have DPTO dimension sure!

Hope be useful!

This function checks the consistency of and completes the Chart of Accounts

Hi all !

In the Chart of Accounts page there's a process called "Indent Chart of Accounts".

If you execute it, the system not only indents the descriptions of the accounts, but also prints in bold the "totaling" accounts (classic version only) and checks some account fields.

This is the warning message and the list of checks returned by the system when you click "Indent Chart of Accounts":

This function checks the consistency of and completes the Chart of Accounts:

- Checks that a corresponding heading account exists for every posting account.

- Checks that all accounts comply with the Chart of Account account length requisites.

- Assigns values to the following fields: Income/Balance/Capital, Account Type, Indentation, Totaling and Debit/Credit.
- Checks that an Adjustment Account exists for every account of the Income Statement and Capital types.

Do you wish to check the Chart of Accounts?

Chart of accounts page:

Don't forget to use it!

Hope be useful!

Once the fiscal year is closed it cannot be opened again, and the periods in the fiscal year cannot be changed.

Hi all!

Before close the income statement accounts, you have to close the fiscal year from the Financial Management menu / Periodic Activities / Fiscal Year / Accounting Periods:

When you select the "Close Year" process from the "Accounting Periods" page you receive the following message:

This function closes the fiscal year from 01/01/12 to 31/12/12. Once the fiscal year is closed it cannot be opened again, and the periods in the fiscal year cannot be changed.

Do you want to close the fiscal year?

What does it mean?
Well, it only means that, if you confirm the message, the year cannot be re-opened and the accounting periods cannot be changed, but if you need to post G/L entries in the closed period you can do it.

Hope be useful!
See you soon!